Dean of Students
Information Sheet
DOCUMENTING YOUR CASE
There are several situations in which you will need to provide documentation of your circumstances to the University. Documentation will be required for -
- Requests for Special consideration
- Advice of Absence or other circumstances
- Academic Appeals
- Application for Withdrawal Grades
- Failure to attend compulsory On Campus Sessions (External Students)
- Special Approvals such as Re-enrolment in a unit for a third time
Documenting does not mean just telling your story. Documenting means to bring written evidence in proof of your circumstances.
Points to remember
You must provide authentication of your circumstances by a person/s other than yourself. For example this could be a medical practitioner, registered counsellor/psychologist, solicitor or police officer.
The documentation must refer to the period for which you are submitting your request i.e. don't submit outdated or irrelevant documents.
The documents must be original or certified copies of documents. The Student Enquiry Service can certify your documents - please note the Student Enquiry Service will not photocopy documents - or you can ask a Justice of the Peace (JP) to undertake this task.
There are some circumstances in which you may need to consult the Dean of Students. These include difficulties in documenting your situation or in highly sensitive/confidential situations the full details of which you may not want placed on your regular university file.
The University's Discipline Committee can impose severe penalties on students who attempt to gain advantage by the submission of false documents to support their circumstances.
Assoc Professor Judith Dickson
November 2005